Discover how PubCrawl automated its manual event application process with Jotform forms, e-signatures, document routing, and CRM syncing to speed up processing and reduce incomplete submissions.
15
admin hours saved weekly
Same-day
Processing speed
90%
fewer incomplete submissions
Multiple
connected workflows
As PubCrawl expanded across multiple cities, its team needed a faster way to manage event applications, registrations, documents, and internal handoffs.
Before Jotform, much of the process depended on manual review and follow-up. Team members had to collect details, confirm missing information, route documents, and update CRM records across separate tools.
This slowed down processing and created extra admin work. Incomplete submissions also made it harder to move applications forward quickly, especially when event timelines were tight.
We helped PubCrawl automate its application workflow using Jotform.
Jotform forms were built to collect complete event and applicant information from the start. Required fields reduced missing details, while e-signatures helped applicants complete key approvals without leaving the form process.
Document routing was added so files could move to the right internal folder or team automatically. CRM syncing kept records updated in real time, giving the team a clearer view of each submission and its status.
Instead of chasing details manually, PubCrawl now has a connected workflow that moves applications from submission to review with less friction.
PubCrawl runs pub crawl and bar crawl events across the country, helping attendees discover participating bars, access event maps, and enjoy organized nightlife experiences in multiple cities. The company produces year-round events and partners with local venues to create group experiences for different holidays, themes, and city-based crawls.
"Managing registrations across multiple events and cities used to require constant manual follow-up. Automating our forms and document workflows helped us simplify operations and spend more time focused on delivering great event experiences."
PubCrawl
